FORMAL LETTER
FORMAL LETTER
Following are the categories under which a Formal Letter falls:-
- to our communication on the official level
- to government officials
- business houses
- customers
- editors
That is why the tone of such kinds of letters must always be formal precise and to the point. As the term itself indicates – a formal letter is written in a formal style i.e. the language and tone of the letter must be formal, impersonal, objective but pleasant. Therefore no formal expressions greetings or contracted forms of words are used. The language must be straightforward and to the point. It may be strongly worded but never impolite.
Informal Letters, we write only to our relatives or dearest one so there are
not many divisions of such kinds of letters while a Formal Letter – is divided in again different parts. So formal letter is again classified in
different parts –
- Editorial Letter
- Complain Letter
- Business letters
- Job application
These four parts are again classified into different parts that I’ll explain to you
when explaining the formats of all these kinds of letters.
Format of a Formal Letter/Complain Letter
Sender’s Address
__________________
__________________
Date: ( American/British Format)
American: July 15, 2021
British: 15th July 2021
Designation
Area Name/Street Name
City Name
Salutation
Subject: _______________
Body
of
letter
Thanking You
Yours Sincerely
Name
(Designation if needed)
Chanakya Group of Institution
42 Kasturba Marg
New Delhi
15th July 2020
The Police Commissioner
Rohtak Road
Bareilly
Sir/Ma’am
Subject: in a line
Opening
Discuss the issue
Tell the solutions
Closing
Thanking you
Yours sincerely
xyz
(Secretary)
SAMPLE FORMAL LETTER
COMPLAIN LETTER - 1
7/11 Refinery Road
COMPLAIN LETTER -2
EDITORIAL LETTER FORMAT
Sender’s Address
__________________
__________________
Date: ( American/British Format)
Designation
Newspaper Name
City Name
Salutation
Subject: _______________
Body
of
letter
Thanking You
Yours Sincerely
Name
(Designation if needed)
Chanakya Group of Institution
42 Kasturba Marg
New Delhi
15th July 2020
The Editor
The Hindustan Times
New Delhi
Sir/Ma’am
Subject: in a line
Opening
Discuss the issue
Tell the solutions
Closing
Thanking you
Yours sincerely
xyz
(Secretary)
SAMPLE OF AN EDITORIAL LETTER
Question
Terrorism is no more than a local global issue. It is a global concern now. Write a letter to the Times of India voicing your concern and views on the issue which needs immediate redressal. You are Tarun / Taruni ,88 Block Road , Jaipur , Rajasthan.a
88 Block Road
Jaipur, Rajasthan
17th December 2020
The Editor
The Times of India
New Delhi
Sir
Subject: Against the Prevailing Violence
Through the column of your newspaper, I wish to draw the attention of the government and the general public to the ever-increasing menace of terrorism.
The world today is in the grip of terror more than ever before. Terrorism, whatever is its brand and ideology, leaves a trail of death and destruction behind.The long persistent problem of Kashmir, the communal terrorism in India, Mumbai attacks threat of Indo Pak Nuclear War and some more horrible conflicts than the common man can take in.
I would be obliged to you if you publish my letter in your esteemed newspaper so that the general public might be alert and try to join hands together to resolve this problem and the government might also take tight steps to solve this problem.
Thanking you
Yours truly
Tarun/Taruni
