Letter writing is a very important means of staying in touch with our relatives,  with our friends, with our clients and colleagues as well. Though at present time this trend of writing an informal letter is almost lessening day by day which really had brought warmth in our relationships.  But with the advancement of technology in the field of communication if we notice
especially in the business sector and other official fields, this trend of writing letter is
still, in existence, this is the reason no board has removed this part of writing
section from any board either that is CBSE board, the state board, or the ICSE board. If we notice in the CBSE board syllabus of English, earlier we used
to have different writing parts like telegram writing, message writing, etc but all those things have been completely removed as we can notice almost nil usage of all these means of communication. 

But Letter Writing is still in existence. So I am going to explain to you the formats of different kinds of letters one by one in my upcoming lessons. So keep on visiting and learning different kinds of letters one by one.

So I am going to explain to you first the classification of letters and different terms of writing a letter that you will come across by
learning the formats of different kinds of letters. 

So depending upon the
relationship between the sender and the receiver a letter can be classified into two parts:-

  1. Formal letter
  2. Informal letter

A formal letter is also called
an official letter and an impersonal letter while an informal letter is also called or an 

Inofficial letter.


So Informal letter – as it is clear with the name only – it is written to our

  • dearest ones
  • to our friends 
  • to relatives

An informal letter is personal in nature. It should be written in a simple clear easy to understand natural and lively way like the way one friend or relative talks to another. we write a personal letter –

  • to express our feelings
  • to share our joys and sorrows to those of our loved ones
  • mark social and religious locations e.g. to the announcement of birth and engagement etc.
  • acknowledge and appreciate people in life to advise them
  • make complaints (do it politely)
  • make proposals and suggestions
  • send invitations replies to invitations and reminder

that is why the tone of such kinds of letters always remains informal.


Following are the categories under which a  Formal Letter falls :- 

  • to our communication on the official level
  • to government officials
  • business houses
  • customers
  • editors

That is why the tone of such kinds of letters must always be formal precise and to the point.  As the term itself indicates – a formal letter is written in a formal style i.e. the language and tone of the letter are formal, impersonal, objective but pleasant. Therefore no formal expressions greetings or contracted form forms of words are used . The language must be straight forward and to the point . It may be strongly worded but never impolite.

Informal Letters, we write only to our relatives or dearest one so there are
not many divisions of such kinds of letters while a Formal Letter – it is
divided in again different parts. So formal letter is again classified in
different parts –

  1. Editorial Letter
  2. Complaint Letter
  3. Business letters
  4. Job application
    these four parts are again classified into different parts that I explain to you
    when I’ll explain new formats of these all these kinds of letters. 


Following are the terms that we need understand while learning the format of a Letter Writing:- 

  • Informal
  • Formal
  • Layout
  • Sender’s Address
  • Receiver’s Address
  • Date
  • Salutation
  • Body of Letter
  • Signature


  1. Formal: the style of writing – suitable for a personal/ a friendly letter
  2. Formal: the style of writing – suitable for official communications
  3. Layout: an arrangement of the text of a letter with a uniform left margin and paragraph
  4. Date: Information about the Day, Month, and Time on which the letter has been written
  5. Sender’s Address: Address of the one who is writing a letter
  6. Receiver’s Address: Address of the one who we are communicating with 
  7. Salutation: ( a customary address) A set of expressions of paying regard 
  8. Subject: a statement of the topic of a Formal Letteri.e. what is about 
  9. Body of the Letter: an appearance of the letter parted in different paragraphs with proper arrangement usually in 3 parts but may vary according to the given word limits with proper opening, description, and closing.
  10. Complimentary Close: phrasal expression of closing the letter 
  11. Name and Designation: Name and Signature with Desgination


Sender’s Address




Date: ( American/British Format)













Customary closing





 Mahatma Gandhi Marg

Jaisalmer , Rajasthan


15th January 2021


Dear Maa




Express yourself







Your loving daughter/son





 Mahatma Gandhi Marg

Jaisalmer , Rajasthan


15th January 2021


Dear Archie,

How are you doing? Hope you are doing well at your end. Many thanks for your letter and for the photographs.They brought back many happy memories of our holiday.

Indeed the time spent with you has ended up being one of the best I have had so far. 

The expedition to Rohtang long drives in the river beds and valleys in Leh, monasteries- all seem to be out of the world. India is as fascinating as or more than had expected. Your lively company just proved to be the icing on the cake.


I am glad to know that your school is going on well. It must have been difficult I guess after the holidays to come back to the rut of the school routine. Anyway, that too is very important, isn’t it?


Do let me know when you are planning to visit us I talk so much about you that my family is dying to see you what Joy it would be to see you have you Among us.

I guess I have got to be going. I am getting late for my weekly piano class.

catch you later 


Published by Buds of Wisdom

I am Meena Kumari, PGT(English)+ B.ed. Teaching is my passion. Love to guide students in Grammar Learning and build up their writing skills.

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